Having limited resources for quality checks, receiving low-quality products or quality variation in repeat orders, following manual processes that cause human errors in inventory updates, and lack of technology implementation are some common problems you must have faced at your manufacturing business. That's why goods received notes (GRNs) are important documents to make sure you are receiving the right goods from suppliers matching the details mentioned in the purchase orders.
TranZact comes with easy-to-use features to create GRN based on the set guidelines of your manufacturing business. It eases your quality control management by allowing quality checks at different production stages.
In this blog post, we will learn how to maximize efficiency in GRNs and quality control using TranZact. This will help you increase the productivity of your manufacturing business.
Understanding Goods Received Notes (GRNs)
Goods received notes are formal documents that buyers create when receiving the products from suppliers. You generate a GRN note after checking all the details of the received products, such as quantities, specifications, and qualities, and matching them with terms mentioned in the purchase orders. It allows you to keep your inventory records updated to improve your stock accuracy.
It also helps you with inventory control to avoid situations like stockouts and overstocking and improve your order management. GRNs also serve as the first checkpoint to improve your quality control measures. This helps small-scale manufacturing businesses make products according to industry quality standards and improve customer satisfaction. Matching GRNs with invoices further helps you avoid misunderstandings with your suppliers if needed.
Goods received notes contain all the details to improve your purchase management and payment processes. You can download GRN formats, which have all the details to improve your procurement and quality control. Let’s know about the important details mentioned in GRN formats.
- GRN number
- Delivery dates
- Suppliers details
- Buyers details
- Product descriptions
- Purchase orders details
- Inspection reports
- Recipient's signature
Read about Goods Received Note (GRN) | Good Receipt Note | GRN Format and More in detail.
Effective GRN Management With TranZact
TranZact offers easy-to-use tools to improve GRN management for SME manufacturing businesses in India. It helps you improve your purchase management by checking the quality of materials received from different vendors or in different lots. It improves your inventory management by updating stock levels after receiving materials. You can further categorize them using unique IDs based on their values, type, and more to improve your production management and manufacture high-quality products.
Features Of TranZact For GRN Management
Here are the top features of TranZact that can simplify your GRN management in your manufacturing business.
- Simple formats: It helps you save time with ready-to-use formats for goods received notes.
- Material testing: It helps you test the quality and inspect other specifications when you receive ordered products from your suppliers.
- Comparison with POs: It allows you to match received goods with your purchase order to make sure all the terms and conditions are followed.
- Automatic GRNs: You can speed up the creation of GRN notes to confirm the received goods meet all the criteria.
- Purchase returns: It helps you identify defects and create debit notes to return them to your suppliers.
- Payment accuracy: You can quickly compare GRNs with invoices to improve your payment management.
- Supplier performance: It allows you to analyze suppliers' performance based on their previous records.
- Record-keeping: You can access up-to-date records of all your GRNs at a place to analyze and make informed decisions.
Benefits Of Automation In GRN Management
Manual methods take a lot of time and cause human errors in GRN management. Automation helps you improve accuracy in processes like testing and easily create many GRNs in your desired formats. Following are some other benefits of GRN for your manufacturing business.
- Quick Quality Checks
- Speedup Procurement
- Reduced Manual Errors
- Real-Time Inventory Updates
- Better Purchase Management
- Fast Work Management
- High-Quality Production
- Accurate Record Keeping
- Reduced Manpower
- Easy Compliance
Tips And Strategies For Optimizing GRN Processes Using TranZact
Here are some quick tips and strategies to improve your GRN process in the manufacturing business with TranZact.
- Implement inventory management tools to automate your min/max level and reordering process.
- Automatically create and organise work orders according to your requirements.
- Use raw material testing features to make sure they meet the expected standard.
- Automatically create notes for goods received according to your inspection.
- Choose a standard GRN format to send to every supplier to ease the process.
- Use an RFID scanner to speed up the process for bulk and big lots of receiving goods.
- Make a process to address and resolve the quality issues with suppliers.
- Use the records of GRN in inventory management to make informed decisions for your business.
Enhancing Quality Control With TranZact
TranZact automates your quality control processes right from receiving raw materials from your suppliers. It helps you conduct material testing when received, in-process quality checks during production, and finished goods testing before delivery. It allows you to plan your production processes in the best order to achieve manufacturing targets without disruptions. TranZact helps you increase overall manufacturing efficiency with reduced reworks and waste in your manufacturing processes.
Key Aspects Of Managing Quality Control Effectively With TranZact
TranZact offers easy-to-use tools with important features that help Indian SME manufacturers improve quality control measures. Here are some ways to effectively manage quality control in your business.
- Analyze previous and real-time data to improve your production planning and scheduling.
- Distribute resources based on your key performance indicators (KPIs).
- Follow Standard Operating Procedures (SOPs) to improve quality control in manufacturing processes.
- Use one centralized dashboard to monitor all production stages in real time.
- Analyze customer demands and quickly make adjustments to adapt to changes.
How TranZact Supports Each Step Of The Quality Control Process?
TranZact helps you improve quality control processes at every stage to reduce defects and increase efficiency. Let’s learn how you can use TranZact’s quality control features at your manufacturing company.
- The first step of the quality control process is raw material inspection. TranZact allows you to check the quality of different kinds of raw materials to make sure that you use the right products in manufacturing.
- After receiving raw materials, it is important to organize them properly in warehouses. TranZact allows you to effectively organize inventory items in your warehouses and set min/max levels and reordering points for them.
- It is important to check the quality of products during production. TranZact allows you to check the quality of products being manufactured at different stages to reduce defects in finished goods.
- Final testing of finished goods is required before delivery to improve accuracy in order fulfilment. TranZact helps you test finished goods so that you can comply with the required quality standards.
Impact On Manufacturing Efficiency
Effective GRN management and automated quality control help you improve all types of manufacturing processes. It starts by improving your inventory management, as GRN help you update accurate stock levels after verifying their quality standards and other specifications.
If you analyze your previous GRNs, you can select the best suppliers according to their performance and improve your purchase management. It further helps you avoid disruptions in production and use the right raw materials in manufacturing. GRN management helps you improve quality control in production processes by checking the standards of products being manufactured at different stages. It allows you to test finished goods to make sure they are manufactured according to the specified quality standards. It helps reduce errors, waste, and downtime in operations and increases manufacturing efficiency.
Learn How to Optimize Your Goods Receipt Process for Maximum Efficiency.
Simplify Your GRN and Quality Controls With TranZact
GRN help you make sure you purchase and use high-quality raw materials when manufacturing different types of products. Using TranZact, you can inspect goods received from your suppliers and create GRN notes by matching terms in the purchase orders. You can also conduct in-process quality checks at different stages to maintain the industry standards in production.
TranZact's easy-to-use tools are made for Indian SME manufacturing companies to digitise the processes they perform every day. TranZact helps you with real-time inventory management and quality control with reduced human errors and improve overall manufacturing efficiency. You can also create multi-level BOMs, POs, invoices, and more. It also allows you to take followups and get updates on WhatsApp and email with a centralized dashboard to track transactions and other details. Introduce TranZact to your manufacturing company today to improve GRN management and quality control while maximizing efficiency.
FAQs
1. What are Goods Received Notes (GRNs) and why are they important?
GRN notes are documents you create to acknowledge that you have received products from suppliers as per the terms in the purchase orders. GRNs are important to have accurate inventory records and make sure that you do not receive wrong or defective products.
2. How can TranZact improve GRN management?
TranZact can improve your GRN management by matching the details with purchase orders, inspecting the quality of received products, and automatically generating GRN, all in one place.
3. What are the benefits of automated quality control in manufacturing?
The benefits of automated quality control in manufacturing are as follows:
- Reduced manual errors
- Quick quality-checking processes
- Early identification of defects
- Consistent product quality
- Better operational efficiency
4. How does TranZact support quality control management?
TranZact supports quality control management by allowing you to check product quality at different stages of production and test finished goods to make sure that they meet the required standards.
5. What is the impact of effective GRN management on quality control?
Effective GRN management improves quality control by making sure that you use high-quality raw materials in production to maintain the quality of your finished goods.
6. How can TranZact help in improving quality control in production?
TranZact helps you improve quality control in production by monitoring processes in real-time and allowing you to perform in-process quality checks.
7. What strategies can be used to maximize efficiency in quality control with TranZact?
Some strategies you can use to maximize the efficiency in quality control with TranZact are as follows:
- Inspect raw materials when received
- Set quality standards for different products
- Assign work to the right machines and employees
- Check product quality at different production steps
- Conduct final testing of finished goods.
8. How does GRN management fit into inventory management and quality control?
GRN management fits into inventory management and quality control as it helps you keep accurate and up-to-date inventory records and make sure that you only use high-quality raw materials in production.
