Delivery Challan Format in Excel, Word and PDF
A delivery challan format is a highly convenient way to quickly generate bills for your business. Instead of investing your precious time in creating this format from scratch, you can use TranZact for the creation of all your delivery challans across various handy formats for your ease of use.Download Formats
What Is Delivery Challan?
A delivery challan is a document created by a seller when goods of any kind are delivered through shipment. Such a delivery needn't necessarily amount to a sale. For example, if there is a transfer of goods that takes place between a head office and a branch office, it does not result in a sale but still requires the issue of a delivery challan.
There are two main types of delivery challans:
An outward delivery challan is a formal document that informs the relevant sales authority about all known details of goods that have been transported. The primary use of an outward delivery challan is for job work and other subcontracting purposes and is sometimes sent along with an invoice.
An inward delivery challan is a document created to keep a track of all the materials that have been sent and received for a particular job. This includes raw materials too. Having understood what is delivery challan let's look at its format next.
GST Delivery Challan Format
There are various types of tools you can use to create a GST delivery challan format. A few such tools are:
All you need to do is open up the tool of your choice and fill in all the relevant information such as business name, goods description, client info, challan date and number, the overall cost, and contact details and take a printout of the document if needed. Then you can sign the delivery challan and send it to the recipient. We'll be looking at each of these applications below so you can pick the one that works best for you.
When Delivery Challan Is Issued?
Section 55 (1) of the CGST laws states that a supplier may issue a delivery challan instead of an invoice in the following scenarios:
In certain cases, you also need to issue a delivery challan for the transportation of goods. Those cases are:
Transportation based on approval
You require a challan if you are moving goods inter/intra-state for a sale or return and they are removed before the supply happens.
Transportation of art to galleries
You can only transport art to galleries for exhibitions with such challans.
Transportation of goods overseas for promotion and/or exhibition
As per the CBIC Circular No. 108/27/2019-GST issued on 18th July 2019, the transportation of such goods can no longer be treated as supply or export.
Transportation of goods across multiple shipments
If goods are being transported by different modes of transport, the supplier needs to issue a tax invoice for the first consignment and a delivery challan for each subsequent consignment.
At the time of removal of goods
As per Rule 55(4) of CGST and SGST Rules, 2017, a tax invoice can't be issued until after the goods are transported. Therefore, a supplier may issue a delivery challan during the removal of goods and transport them.
When an e-way bill isn't required
As per Rule 55A of the CGST Rules, if an e-way bill isn't required to transport the goods, the goods can be transported using a delivery challan.
Contents of Delivery Challan Format
A standard GST delivery challan format contains the following:
Delivery Challan Format in Excel
A delivery challan contains various data which is in the form of tables. That's why the approach of a delivery challan format in Excel can be used. Plus, you can use Excel's vast number of formulas for your calculations to save time. All you need to do is open up an Excel sheet and key in all the relevant details such as business name, goods description, client information, challan date, and number, the overall cost, and contact details. You can then use this template for all your future delivery challans by simply updating the relevant information.Download Format
Delivery Challan Format in Word
To create a delivery challan format in Word, scroll through the various available templates in Microsoft Word and pick one. Then you need to fill in all your details like business name, description of goods, customer details, date of challan, challan number, and other important details. You may include space for your company`s logo and any other relevant information, such as your company`s terms and conditions or return policy.Download Format
Delivery Challan Format in PDF
A PDF format is very convenient and also has an additional layer of security which is why many people find it preferable. All you need to do is download the delivery challan format in PDF, update it with all the relevant information for the challan, and send it to your transporter and buyer. You can also download invoices that are in other formats such as Word and Excel into a PDF format. Simply follow the steps mentioned below
Delivery Challan Format in Google Docs
Within the Google Docs functionality, all you need to do is go to your Google Drive and open up a new Google Doc. Once you have the doc open, fill out all the necessary details in a tabular format using the 'insert table' option and you have your delivery challan template ready.Download Format
Delivery Challan Format in Google Sheets
A delivery challan format under GST in Google Sheets is very similar to Microsoft Excel. You also have the provision to use formulas for higher efficiency and ease of calculation. Start by opening up a new sheet by clicking on the google sheets tab - it's the one with the green symbol beside it. Simply input all the relevant information such as business name, goods description, client info, challan date, and number, the overall cost, and contact details. You can use this format for all your future delivery challans by simply changing the challan details.Download Format
FAQs on Delivery Challan Format
What is the difference between a delivery challan and an invoice?
The difference between a simple delivery challan format and an invoice is that an invoice proves the legal ownership of goods and services, which includes all the risks and liabilities associated with it. A delivery challan proves that a customer has acknowledged the receipt of goods. It does not show any legal responsibilities or ownership.
When is the delivery challan issued?
A delivery challan under GST is issued by a seller to the buyer at the time of delivery of goods.
Is delivery challan mandatory under GST?
Yes, a delivery challan is mandatory under GST.
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