Download E-Way Bill Format in Word, PDF, and Excel

The E-Way Bill Format is handy in providing a hassle-free way to document the transportation of goods across state borders in compliance with the Goods and Services Tax (GST) regulations.

Here's your chance to download the e-way bill format in Word, PDF, and Excel, making it easy for your business to move its goods from one place to another smoothly. For both small and large businesses, generating an e-way format bill is necessary whenever transporting goods from one state to another. So, let's dive in and simplify your e-way bill process today!

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E-Way Bill Format in Excel, Word, and PDF

What Is an E-Way Bill?

As part of the GST regulations in India, an e-way bill is an electronic document containing information about moving goods. Registered taxpayers or transporters generate the e-way bill on the GSTN portal. It is required to transport goods valued over Rs. 50,000 within or across state borders. It contains information such as the name of the supplier, receiver, and transporter, the goods being transported, the place of origin and destination, and the vehicle number.

In addition to helping streamline the transportation of goods and reduce tax evasion, e-way bills also simplify GST compliance. The e-way bill system has made it easier for businesses to track the movement of goods, reduce transit time, and minimize the chances of goods being held up at state borders due to documentation issues.

When Is E-Way Bill Applicable?

An e-way bill is applicable when goods are transported from one state to another or within the same state for a distance of more than 50 kilometers with a value of more than Rs. 50,000. It is vital to note that the e-way bill must be produced to the authorities during transit, and non-compliance with bill regulations may result in penalties and fines. Therefore, businesses must understand the applicability of the e-way format bill and comply with its rules to avoid any legal repercussions.

When Should the E-Way Bill Be Generated?

The e-way bill generation depends on various conditions or situations, but first and foremost, generating the e-way bill before the goods move for transportation is vital. Without the generation of the e-way bill, the goods should not move for transportation, or the registered person will be liable for a fine for not following the GST rules and regulations.

What Is the Validity of the E-Way Bill?

Transported goods must travel a certain distance to qualify for an e-way bill. As per the rules, for every 100 kilometers or part thereof, the e-way bill is valid for one day, i.e., up to 15 days. For example, if the goods are being transported for a distance of 250 kilometers, the e-way bill will be valid for 3 days (2 days for the first 200 kilometers and 1 day for the remaining 50 kilometers).

However, if the goods are transported within the same state, the validity of the e-way bill will be the same as that for inter-state transportation. In addition, generating a new e-way bill is necessary if the goods cannot be transported within the validity period.

Who Should Generate an E-Way Bill?

Generating an e-way format bill is easy, but it is also vital to know who should generate the e-way bill under which circumstances:

  • An e-way bill must be generated by the supplier or recipient of goods when they are transported by a registered person, either as consignee or consignor, in their vehicle, by rail, air, or vessel.
  • The transporter generates the e-way bill when the goods are handed to him. A common portal is used here to declare the details of the goods by the registered person.
  • If the supplier is not registered, e-way bills must be generated by the recipient or the transporter of inward supplies.
  • How to Generate an E-Way Bill?

    There are many benefits of the e-way bill, and to take advantage of those for the smooth transportation of your goods and services, it is vital to know how to generate it:

  • SMS service: GST now offers a convenient way to generate e-way bills on the go via SMS.
  • Online: E-way bills can be easily generated by logging into the E-way bill portal. You can log into the portal as a user or a sub-user. After logging in, select the 'generate new' option below the main tab, and you will see the e-way bill appearing on the left side of the dashboard.
  • Offline bulk generation: Using the offline bulk-generation tool, you can generate multiple e-way bills from a single JSON file. This option is handy for large-scale businesses.
  • Details Needed on E-Way Bill Format

    Various vital details are needed to be filled in on the e-way format bill. The bill is divided into two parts A and B, and has the following details:


  • GSTIN of Supplier or Recipient
  • Place of Dispatch
  • Invoice Number
  • Value of Goods
  • HSN Code - Write 2 digits if your turnover is up to 5 cr and 4 digits if the turnover is more than 5 cr.
  • Reason for Transport
  • Transport Document Number
  • PART B

  • Vehicle Registration Number
  • E-Way Bill Format in Excel

    The most common tool to make e-way format bills is by using Excel. Follow these steps to make an E-Way bill format in Excel:

  • Open a new Excel, create a new worksheet, and name it "e-way bill."
  • Add the necessary columns for the E-Way Bill (mentioned above)
  • Include formulas to automatically calculate the values in the Tax Amount column based on the Tax Rate and Taxable Value.
  • Once you have entered all the necessary information, save or download the file in the desired format, such as Excel or CSV.
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    E-Way Bill Format in Word

    Making the e-way bill format in Word is simple and quick. Here's how you can make an e-way format in MS Word:

  • Open a new Word document and name it "E-Way Bill."
  • Add the necessary fields for the E-Way Bill.
  • Include tables and headings to make the information more organized and readable.
  • Once you have entered all the required information, download the file in the desired format, such as Word or PDF.
  • Use this Word document to upload the E-Way Bill information on the GSTN portal to generate the E-Way Bill.
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    E-Way Bill Format in PDF

    Creating an e-way bill format in PDF is possible using PDF software. In addition, you can convert e-way format to PDF with the help of Excel or Word:

  • Open a new document in Word or Excel.
  • Create the e-way bill in the desired format, including all the necessary fields.
  • Once you have entered all the necessary information, save and download the file in PDF format.
  • Use this PDF document to upload the e-way bill information on the GSTN portal.
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    E-Way Bill Format in Google Sheet

    Here is how you can create an e-way format bill in Google Sheets:

  • Open a new Google Sheets spreadsheet by clicking the "blank tab."
  • Name the sheet "E-Way Bill."
  • Add the necessary fields for the E-Way Bill in separate columns.
  • Add headings in "bold" to make the information more readable.
  • Once you have entered all the fields, save the sheet in the desired format.
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    E-Way Bill Format in Google Docs

    Creating an E-Way bill format sample in Google Docs is similar to creating one in Word:

  • Open a new Google Docs document and name it "E-Way Bill."
  • Click on the Insert tab and select Table.
  • Add the necessary fields for the E-Way Bill in the table.
  • Include headings to make the information more organized.
  • Once you have entered all the necessary information, save and download the file.
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    FAQs on E-Way Bill Format

    • Can an E-Way bill be generated for consignments of value less than Rs. 50,000?

      Yes, an e-way bill can be generated for consignments of value less than Rs. 50,000. However, the rules and regulations regarding the generation of an e-way bill may vary depending on the region you are referring to. If the consignment contains any goods taxable under GST, the generation of an e-way bill is optional for consignments of value less than Rs. 50,000.

    • What happens if an E-way bill is generated, but goods are not transported?

      If an e-way bill is generated, but the goods are not transported, the e-way bill must be canceled on the GST portal within 24 hours from the time of generation of the e-way bill. Non-compliance with the same will constitute an invalid e-way bill and may be subject to GST penalties.

    • Which items are exempted from the E-Way bill?

      Items that are exempted from the e-way bill are:

      • Goods that are transported by a non-motorized conveyance.
      • Goods transported from the customs port, airport, and air cargo to an inland container depot clearance by customs.
      • Goods transported under customs bond or customs supervision.
      • Transit goods transported to or from Nepal or Bhutan.
      • Goods transported within 10 kilometers of the state from the consignor's business to the transporter's place of business for further transportation.
      • Goods transported by defense personnel and defense equipment.
      • Specified goods include empty cargo containers, petroleum products, and alcoholic liquor.

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