In the modern manufacturing business, you need to create, store, and access several documents on a regular basis. Digital documentation helps you reduce human errors, work collaboratively with teams, fulfil regulatory compliance, smoothly manage all your files, and get easy data accessibility. TranZact’s digital document management system comes with a user-friendly dashboard and easy-to-use features. It helps you create, store, and analyze all important documents with reduced errors and improved accuracy.
In this blog post, we will learn how TranZact’s digital document management system is right for your manufacturing business with its benefits and unique features to improve visibility and data accuracy.
What Is A Digital Document Management System?
A digital document management system (DDMS) is a software solution for manufacturing enterprises. It helps you automatically generate, store, and manage all the documents starting from receiving orders to delivering the final goods. Read What Is a Digital Document? Let’s see quick differences between traditional paper-based document management systems and paper to digital transformation.
| Traditional Documentation System | Digital Documentation System |
|---|---|
| Requires drawers and store room to keep files/ hard copies. | You can store digital files on your computer, cloud-based storage drive, or pen drive. |
| It might take several hours to find a paper from the piles of documents. | It is quick to find any files using a simple search feature. |
| Higher chances of getting it damaged due to theft, fire, moisture, and other reasons. | It is secured in encrypted format and can be shared with access control. |
| It may take a few hours to weeks to send a file to the buyer, seller, or team. | It takes just a few seconds to share any files worldwide. |
| It is tough to fix errors and make changes in existing files. | It is easy and quick to edit with no limitations. |
| Not possible to work collaboratively on a file. | You can access it remotely and work with a team. |
| Hard copies contribute to deforestation and generate waste. | Digital copies are environmentally friendly and generate no physical waste. |
| It is expensive to create, store, and keep records. | It is a cost-saving solution with easy accessibility. |
You can use digital document management software at your manufacturing business to automate the processes and access real-time and historical data in a few clicks. Creating documents in different formats, organizing records, data transparency, meeting regulatory compliance, and reducing repetitive work are a few notable importance of document management systems. It saves you a lot of time in the preparation of different types of documents and stores them with high-quality security measures.
Read How to Transition from Paper to Digital Documents: A Step-by-Step Guide.
Key Benefits Of TranZact’s Digital Document Management System
TranZact’s **digital document management system **is designed for SME manufacturing businesses in India. It provides all the **benefits of digital document management **to simplify your purchase, production, sales, and payment collection activities. Here are a few quick document management system benefits with TranZact in your business.
1. Enhanced Efficiency
TranZact’s digital document management streamlines document management, speeding up sales quotations, purchase orders, and more. The digital document management system reduces errors and boosts operational efficiency throughout the manufacturing cycle.
2. Cost Savings
By digitizing documents, TranZact’s document management electronic features save costs on physical storage and human resources, while securing data in the cloud. It helps you generate electronic files and save them on cloud to secure the data.
3. Improved Security
TranZact’s digital document storage make sure document safety with strict access controls and compliance with industry standards. It allows you record all your previous documents with utmost safety to prevent them from being lost and stolen. It allows only authorized person to access your documents and make any changes when required. You can also utilise its digital document storage to save and share files with relevant authorities.
4. Easy Access And Collaboration
Access documents from anywhere and collaborate with teams and suppliers in real-time to improve productivity. With TranZact’s electronic records management system, you just need a smartphone and an internet connection to access all the details of your business and make informed decisions. You can easily make specific document management plans according to your requirements.
5. Paper To Digital Transformation
TranZact supports easy paper to digital transformation for Indian manufacturing businesses. One side, where digital document management Paperoffice, and other tools provide features for traders, healthcare, real estate, and a wide range of other businesses, TranZact is made especially for Indian SME manufacturers. With TranZact, you can create documents in PDF, Word, and other formats.
Key Features Of TranZact’s Digital Document Management System
TranZact’s digital document management system offers easy-to-use features to manage all manufacturing processes on one platform. Let’s learn about them.
1. Digital Document Filing
TranZact digital document software helps you create, categorize, and organize your documents according to the types of your inventory, production, and sales requirements. You can easily create accurate sales quotations for customer enquiries, work orders to achieve production targets on time, and delivery challans and sales invoices to improve your dispatch management. It is different from digital document filing Paperoffice, and other tools, and ease your files accessibility. You can quickly search any document related to certain sales orders and analyze their status to improve your demand management. You can also search for documents by their issued dates, order numbers, and other details to access all details on a click.
2. Electronic Document Management
TranZact’s electronic document management system offers advanced features to reduce errors that usually occur with traditional methods. It allows electronic document storage to avoid misunderstandings with your suppliers and customers and access accurate details. It offers multiple formats of all types of documents so that you can use those that can be easy to manage. TranZact also offers integration with other business systems like Tally, Zoho, and Busy to improve processes and simplify document management.
3. Online Document Services
TranZact offers online document services to run your manufacturing business from anywhere. It provides cloud-based digital document storage facilities to save operational costs. You can access all on-the-go documents using your mobile devices to make quick decisions for your business and avoid disruptions in production. You can increase or decrease your production targets in real time according to changes in your customer orders. You can also update your documents in real time based on the changes in your purchase, production, and sales activities.
How To Implement TranZact’s Digital Document Management System?
TranZact’s digital document management system takes only 14 days for complete implementation at your manufacturing company. Let’s learn how to implement document management system in your company to reduce errors, save costs, and maximize efficiency.
- Analyze your current documentation methods and identify processes that cause errors.
- Create a free account using your email ID on TranZact website.
- Book a demo service to analyze the benefits of implementing it in your business.
- Once satisfied, choose your paid plan (small, medium, or enterprise plan) based on your manufacturing requirements.
- Integrate TranZact with other existing software like Tally.
- Request free training for your employees to operate TranZact’s electronic document management software for maximum output.
- Use the fast chat support provided by TranZact for quick queries and maximize efficiency.
Simplify Your Document Management With TranZact
TranZact’s **digital document management system **eases your transformation from traditional paper-based methods to reduce manual errors, avoid misunderstandings, and access accurate and real-time data every time. Its cloud-based storage facility helps you analyze documents and make adjustments based on your requirements from anywhere. You can use simple document formats, and ready to use templates to create and manage all the required files in no time. You can also integrate TranZact with your existing systems to improve transparency and productivity while saving huge time in the process. Get TranZact today to simplify your document management!
FAQs
1. What is a Digital Document Management System?
A digital document management system is a tool for businesses to create electronic documents, store them, and access them using the Internet according to requirements.
2. What features does TranZact’s Digital Document Management System offer?
TranZact’s digital document management system offers the following features:
- Digital document filing
- Cloud-based storage
- Multiple document formats
- Mobile access
- Easy sharing
- Advanced search capabilities
3. How can businesses implement TranZact’s Digital Document Management System?
Businesses can implement TranZact’s **digital document management system **by registering themselves with a free account. They can later contact the sales support team to choose the right plan according to their requirements.
4. How does TranZact support paper-to-digital transformation?
TranZact supports paper-to-digital transformation by providing ready tp use templates and formats like GRN, GST etc.
5. What features make TranZact’s digital document management software stand out?
Features like easy navigation, ready-to-use templates, integration capabilities, high-quality security measures, and real-time access and updates make TranZact’s digital document management software stand out.
6. What are the benefits of implementing TranZact’s digital document management system?
The benefits of implementing TranZact’s digital document management system are as follows:
- Easy document management
- Reduced errors in processes
- Cost reduction in processes
- Improved visibility
- Better decision-makingIncreased operational efficiency
